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PORT EVERGLADES ELECTRONIC VEHICLE EXPORT PROCEDURES

Last update on April 20, 2018.

PORT EVERGLADES ELECTRONIC VEHICLE EXPORT PROCEDURES

PORT EVERGLADES ELECTRONIC VEHICLE EXPORT PROCEDURES

U.S. Customs & Border Protection Phone: (954) 761-2046
Vehicle Exports FAX: (954) 761-2091
1800 Eller Drive, Suite 110, E-Mail: PEVVEHICLE
Ft. Lauderdale, FL 33316 EXPORTS@cbp.dhs.gov

Export Hours: 8:00am – 3:30pm, Monday-Friday (Exportations submitted after 3:30 pm, on Weekends, or on Holidays will not be processed until the next business day)

Please read through entire information packet, it should answer many of the questions that you have. If you still have questions, feel free to e-mail us with your question(s) and we will be happy to help you.

Required Documents

These Documents must be on file in DIS and a conformation e-mail sent to our office 72 hrs. prior to export!!!

1. Automated Export System (AES) Filling.

2. Certificate of Title / Certificate of Ownership for all self-propelled vehicles including heavy machinery. This includes salvage title, rebuilt title, or flood title, or Bill of sale or Invoice/Certificate of Origin/Certificate of Destruction, should have the original Bill of Sale signed by the buyer and seller and must be notarized; should also indicate the VIN or SN. If the vehicle was a gift, a gift letter can be substituted for Bill of Sale. If you are the titled owner of the vehicle, a bill of sale is not required. An affidavit in lieu of the Certificate of Title is NOT sufficient for export.

3. Original Dock Receipt or Terminal Instrument Report (TIR)

A few common exceptions

1. Vehicles that are being financed through a U.S. based lender generally do not have a Certificate of Title issued for that vehicle. In this case, a letter from the lien holder on company letterhead granting permission for that vehicle to leave the country can only be used in lieu of the Certificate of Title by the individual(s) originally named on the loan, and not by a person to whom the vehicle is being sold.

2. Off Road vehicles often do not have a Certificate of Title issued to them. In those cases, an invoice can be used in lieu of a Certificate of Title. This exception does NOT apply to off road motorcycles.

3. Brand new vehicles bought from dealerships will not have a Certificate of Title. A Manufactures Statement of Origin, (MSO) or a Certificate of Origin can be used in lieu of a Certificate of Title.

Submit Vehicle Export Documents:

In addition to submitting your vehicle export documents in AES, you will need to upload these documents either directly into CBP’s Automated Commercial Environment (ACE), Document Imaging System (DIS) or they can be uploaded via e-mail to: docs@cbp.dhs.gov.

Guidelines for Documents Submitted to DIS via Email

Send email to: docs@cbp.dhs.gov

Attachment name must be as follows:

EXAMPLE: CBP09-ITN X20171110239772 Certificate.pdf

Email Subject Line: CAT=GEN; ITN=X12345678910111; ACTION=ADD

Body of email must be as follows:
START_DATA
AGENCY_CD=CBP
TRANSMITTER_NAME= (CROWLEY, KING OCEAN, AFL)
PORT=5203
END_DATA
You will receive a confirmation email back from DIS, an example is provided below.

EXAMPLE:
YOUR MESSAGE HAS BEEN SUCCESSFULLY RECEIVED.

SUBMITTED EMAIL BODY:

START_DATA
AGENCY_CD=CBP
TRANSMITTER_NAME= AMERICAN FREIGHT LINER
PORT=5203
END_DATA

U.S. Customs & Border Protection (CBP) has received your e-mail to the Document Imaging System (DIS) Mailbox for Document Submissions. This auto-reply serves as a confirmation of receipt of your email only. It does not indicate acceptance or correctness of the submitted data or documents. Filers are to keep this e-mail to facilitate audit and tracking of submitted data and documents. Please report any issues to CBP if you do not receive this auto-response within an hour for every email submission to the DIS mailbox.

After receipt of this email, you will need to forward the confirmation email received from DIS to CBP PEV Trade Operations at PEVVEHICLEEXPORTS@CBP.DHS.GOV and be sure to copy your vessel carrier. If approved, CBP PEV Trade Operations will provide a confirmation e-mail notifying you that your vehicle will be eligible for export after 72 hours.

Please do not send any email to, or submit documents to the CBPDOCSREQUIRED@cbp.dhs.gov address. All documents must be submitted to the specific CBP mailbox that you received instructions for via official notification channels.
PLEASE NOTE:
• Total email size including all attachments must not exceed 10MB.
• For larger documents please breakup into multiple documents and submit multiple emails for the same Entry or Bill (i.e. send the same email subject line with additional documents).
• Photos/Images should be in an open internet format (jpeg, gif, png). Please do not use TIFFs.
• Documents should be of types pdf, doc, or xls (TIF and TIFF are not accepted).
• Separate the Bill number and the SCAC.
• Separate the Entry Number and the Filer Code.
• The file name must begin with 'DocCode-' (where DocCode is a unique code for the document)
• Do not leave a space between the "-"(dash) in 'DocCode-' and the rest of the file name.
• Email Responses will be sent to the sender’s email address if a return email address is not provided.
• The auto-response message ONLY verifies that the email has been received via the email, it does NOT indicate that email contents including the document attachments are correct/acceptable.
• For a list of acceptable document codes and the proper email formatting, please consult the DIS Implementation guide available on CBP.gov at http://www.cbp.gov/document/forms/dis-implementation-guide.

Checking Status

If you do not receive an email confirmation from us, then you can send us an e-mail requesting the receipt of your export application. Send the e-mail to: PEVVEHICLEEXPORTS@cbp.dhs.gov. In the e-mail, please ensure to include the Vehicle Identification Number (VIN) as a reference.

During the export process, which starts when the paperwork is submitted, the vehicle MUST remain inside the United States and may not be exported until approval has been given by CBP.

Again, all vehicle export documentation must be on file in AES and a confirmation e-mail sent to PEV – CBP 72 hours prior to the export of your vehicle. The 72 hours are calculated from the time that we receive the export application. Applications received after 3:30pm will not be processed until the following business day. There are no exceptions to this requirement. If it is discovered that the vehicle did not remain in the United States after the export application was submitted, the exporter is subject to penalty and monetary fines, as well as seizure of the vehicle.

If the vehicle is already outside the United States and an export is required, the vehicle must be brought back to the United States prior to the application being submitted and it must remain inside the United States for the 72 hours. Again, weekends and holidays do not count towards the 72 hours requirement.

Date of Export

After the 72 hour requirement has been met and your vehicle has been cleared for export, your vehicle will be eligible for export. You will NOT need to submit the original vehicle export documents to the CBP Office unless instructed to do so by CBP.

Please remember that PEV - CBP reserves the right to manually inspect all original vehicle export documentation submitted to ensure program compliance and document validity.

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